Pillar 4: War-Rooms

War-rooms are OSTwin’s core execution primitive. Each war-room is a self-contained directory where a team of agents collaborates on a single epic. Everything an agent needs – its brief, channel, artifacts, progress state – lives inside the room directory.

Directory Layout

Every war-room follows a strict directory structure:

.agents/war-rooms/room-042/
  config.json          # Goal contract: epic ref, roles, definition of done
  brief.md             # What the team must accomplish
  tasks.md             # Breakdown of tasks to complete
  channel.jsonl        # Append-only message log
  progress.json        # Current completion percentage
  status               # Current lifecycle state (e.g. pending, in_progress)
  retries              # Current retry count
  done_epoch           # Epoch timestamp of completion
  task-ref             # Task or Epic reference
  lifecycle.json       # State machine definition
  lifecycle.md         # Readable version of state machine
  artifacts/           # Deliverables produced by agents
  pids/                # Process IDs for running agents
  contexts/            # Room contexts
  assets/              # Room assets

Everything is a File

War-rooms use the filesystem as their coordination layer. There is no database, no message broker, no shared memory process. This makes rooms inspectable with ls, debuggable with cat, and portable with cp.

Goal Contract: config.json

The config.json file is the war-room’s contract. It defines what the room exists to accomplish and how agents should operate within it.

{
  "RoomId": "room-042",
  "TaskRef": "EPIC-007",
  "TaskDescription": "Implement user authentication flow",
  "WorkingDir": ".",
  "DefinitionOfDone": [
    "JWT working",
    "Tests pass"
  ],
  "AcceptanceCriteria": [
    "POST /login returns 200"
  ],
  "PlanId": "plan-001",
  "DependsOn": [
    "EPIC-003",
    "EPIC-005"
  ],
  "MaxRetries": 3,
  "TimeoutSeconds": 900
}

Message Channel

The channel.jsonl file is an append-only log of structured messages. Every inter-agent communication is recorded here.

{"id":"msg-001","ts":"2025-01-15T10:01:00Z","from":"manager","to":"engineer","type":"task","ref":"TASK-001","body":"Implement login endpoint per brief.md"}
{"id":"msg-002","ts":"2025-01-15T10:15:00Z","from":"engineer","to":"qa","type":"done","ref":"TASK-001","body":"Login endpoint implemented. See artifacts/auth.py. All tests pass."}
{"id":"msg-003","ts":"2025-01-15T10:20:00Z","from":"qa","to":"engineer","type":"pass","ref":"TASK-001","body":"Code review passed. 94% coverage. No security issues found."}

Message Types

Type	Direction	Purpose
task	manager -> agent	Assign work with requirements
done	agent -> qa/manager	Report task completion
review	qa -> engineer	Detailed review feedback
pass	qa -> manager	Task meets acceptance criteria
fail	qa -> engineer	Task needs fixes, with specifics
fix	engineer -> qa	Resubmission after fixing issues
error	any -> manager	Unrecoverable error, needs escalation
signoff	role -> manager	Role confirms epic completion

Channel Scripts

The channel is managed through dedicated MCP tools and PowerShell scripts:

Script	Purpose
channel_post_message	Append a message with file locking
channel_read_messages	Read with optional filters (role, type, ref)
channel_get_latest	Get the most recent message of a given type

All writes use fcntl.LOCK_EX (exclusive file locking) to prevent corruption from concurrent agent writes.

Multi-Agent Collaboration Flow

A typical war-room execution follows this pattern:

Manager                Engineer              QA
  │                       │                   │
  ├─── task ─────────────>│                   │
  │                       ├── implements ──>  │
  │                       ├─── done ─────────>│
  │                       │                   ├── reviews
  │                       │<──── fail ────────┤
  │                       ├── fixes ────────> │
  │                       │                   ├── reviews
  │                       │<──── pass ────────┤
  │<───── signoff ────────┤                   │
  │<──────────────────── signoff ─────────────┤
  ├── updates status to "passed"              │

Asynchronous by Default

Agents don’t run simultaneously inside a room. The manager orchestrates turns: engineer works, then QA reviews, then engineer fixes. This eliminates race conditions and makes the entire flow reproducible.

5 Isolation Guarantees

War-rooms provide five levels of isolation:

Guarantee	Mechanism	What It Prevents
Filesystem isolation	Each room has its own directory tree	Agents in room-042 cannot read room-043’s files
Channel isolation	Separate channel.jsonl per room	Messages don’t leak between epics
Memory isolation	Filtered views via exclude_room	Agents query cross-room memory without seeing their own
MCP isolation	Per-room mcp.json configuration	Tools are scoped to the room’s needs
Model isolation	Per-room model_override	Different rooms can use different LLM models

Room Creation Flow

War-rooms are created by the manager agent during plan execution:

1. DAG resolution – manager reads the DAG to find the next executable epics
2. Room scaffolding – war-rooms/New-WarRoom.ps1 creates the directory with config, brief, and lifecycle
3. Role assignment – manager selects roles from the registry based on epic requirements
4. Skill linking – relevant skills are union-merged from role, room, and plan levels
5. Agent invocation – roles/_base/Invoke-Agent.ps1 launches each role in sequence

New-WarRoom -PlanId "plan-001" -EpicRef "EPIC-007" `
  -Roles @("engineer","qa") -Brief $briefContent

Room Teardown

When a war-room reaches a terminal state (passed or failed-final):

1. Final status is written to status
2. All artifacts are preserved in the artifacts/ directory
3. Memory entries published during execution remain in the shared ledger
4. The room directory is retained for audit and debugging purposes

Rooms Are Never Deleted

Even failed rooms are preserved. The channel.jsonl and artifacts/ directory serve as an audit trail. If you need to reclaim disk space, archive rooms explicitly rather than deleting them.

Concurrency: 50 Rooms, Wave-Based

OSTwin supports up to 50 concurrent war-rooms organized in waves:

• The DAG determines which epics can execute in parallel (no unsatisfied dependencies)
• Each wave is a set of rooms that can run simultaneously
• When all rooms in a wave complete, the next wave begins
• The manager monitors all active rooms via progress polling

Wave-based execution maximizes parallelism while respecting epic dependencies.

Monitoring: Dashboard SSE

The FastAPI dashboard provides real-time war-room monitoring via Server-Sent Events:

• Room status – current lifecycle state for all active rooms
• Progress – completion percentage updated by agents
• Channel activity – live message feed from all rooms
• Error alerts – immediate notification of agent failures

The Next.js frontend subscribes to the SSE endpoint and renders a live dashboard view of all war-rooms in the current plan.

Key Source Files

File	Purpose
.agents/war-rooms/New-WarRoom.ps1	Room creation and scaffolding
.agents/roles/_base/Invoke-Agent.ps1	Agent invocation within a room
.agents/mcp/warroom-server.py	Channel and status MCP server
.agents/war-rooms/	All war-room directories
dashboard/api/rooms.py	Room status API endpoint